Big Society Rules

Rules of the Oxford University Society of Change Ringers.

(as approved at the Annual General Meeting held on 1 December 2014)  

1. The name of the Society is "The Oxford University Society of Change Ringers".

2. The objects of the Society include the promotion of the art of change-ringing among members of the University and the facilitation of related educational and social activities.

3. Membership of the Society is open to all members of the University, whether currently students or not.

4. Membership shall be in accordance with Schedule 1.

5. The Society shall contain a student section, which shall maintain registration with the University Proctors and shall conduct its affairs in accordance with the requirements of the University Clubs Committee.

6. The officers of the Society shall be:

A President
Vice Presidents
A General Secretary
A Treasurer (known as the Senior Treasurer)

Their duties shall be as set out in Schedule 2 and they shall be elected in accordance with that schedule.

7. The officers of the student section shall be officers of the Society ex officio.

8. So long as the Society is affiliated to the Central Council of Church Bellringers, a representative or representatives shall be elected in accordance with Schedule 2 and the rules of the Council.

9. Business meetings of the Society shall be held in accordance with Schedule 3.

10. Peals credited to the Society shall be rung in accordance with Schedule 4.

11. The Society shall maintain a Bell Restoration Fund in accordance with rules made for that purpose.

12. Any amendment to these rules shall be by a two-thirds majority of members present and voting at a general meeting. Notice of the proposed amendment must be given in accordance with Schedule 5.

Interpretation

In these rules:
"AGM" means Annual General Meeting "Officer", in a Schedule, does not include an officer ex officio and "office" shall be construed accordingly.
"Ordinary member" means a member in any category specified in Schedule 1(1).
"Schedule" means a schedule to these rules.
"Society" means the Oxford University Society of Change Ringers 
"Student section" means the section of the society mentioned in rule 5.
"University" means the University of Oxford

Schedule 1

Membership

1. Members shall be:

a) life members, namely:
i. members of the Society who are life-members immediately before these rules come into force;
ii. former members of the student section who are members of the University and who notify the General Secretary no later than the date of the AGM next after they cease to be eligible for membership of the student section that they wish to continue their membership of the Society;
iii. any other member of the University who is elected to membership, on payment of such sum as may be determined by the Society generally or in any particular instance.  Payment may be waived.

and

b) members of the student section, provided that they are members of the University;

2. Anyone who at the date on which these rules come into force is an unofficial member of the Society shall continue to be an unofficial member of the Society.

3. The Society may elect any person as an honorary member, whether or not a member of the University.

4. Full members of the Cambridge University Guild of Change Ringers shall be reciprocal members of the Society.

5. A member may resign from membership by giving notice to the General Secretary.  

Schedule 2

Officers

1. The President shall, if present, preside at general meetings of the Society.  He or she shall use his or her best endeavours to support the student section and to encourage mutual goodwill between student and non-student members of the Society.

2. Vice-Presidents shall be members of the Society who are considered qualified, by virtue of their significant contribution to the Society or to the art or practice of change-ringing, to hold this office.  Their duties are not specified, except as set out in Schedule 3 in relation to meetings.

3. The General Secretary shall maintain a list of members, other than members of the student section, and shall announce at the AGM the names of those who have become life members in the preceding year.  The General Secretary shall have such other duties as have customarily been associated with the office or are from time to time required by the Society, including duties mentioned in these rules.

4. The Senior Treasurer shall be responsible for carrying on and recording the financial activities of the Society, other than those carried on by the student section.

5. Officers shall be elected at a general meeting of the Society and shall hold office until the end of the succeeding AGM unless they resign before then.

6. A retiring officer may be re-elected, except that the President may not hold office as such for longer than ten years in total.  A year, for this purpose, is the period from one AGM until the next.  

Schedule 3

Meetings.

1. There shall be an Annual General Meeting, which shall normally be held on the same date and in the same place as the AGM of the student section and as close in time to it as practicable.

2. Other general meetings may be held as decided by the Society.

3. An emergency general meeting shall be held on receipt by the General Secretary of a written request by at least ten ordinary members of the Society or if the President, with the concurrence of at least three Vice-Presidents, so decides.

4. A quorum at a general meeting shall be ten ordinary members.

5. At least seven days' notice of meetings may be given in any appropriate manner, including notice in the "Ringing World" and email. Procedure at General Meetings.

6. In this schedule, but not otherwise, "office" includes the position of Central Council Representative but does not include office held ex officio.

7. If the President is absent or unwilling to preside, the most senior Vice-President present who is willing to do so shall preside (and shall in any event do so for the election of the President).  In the absence of any willing Vice-President, the meeting shall elect an ordinary member present to preside.

8. The minutes of the previous general meeting shall be read or distributed and shall be subject to confirmation by the meeting.

9. At the AGM:

a) an account shall be given by the Senior Treasurer of the Society's finances;
b) officers and (when necessary) the Central Council Representative or representatives shall be elected in the following order: President, Vice Presidents, General Secretary, Senior Treasurer, Central Council Representatives.

10. At any general meeting:

a) candidates for office shall be proposed and seconded.
b) A candidate in any election may not vote for himself or herself.
c) Only ordinary members may vote or propose and second motions.
d) Except as provided in (e) below, voting shall be by a show of hands, unless a majority of members present and voting wishes otherwise.
e) Voting in contested elections shall be by paper ballot.

11. Notice of intention to propose a person other than the current office-holder (or office-holders, in the case of Vice- Presidents or Central Council Representatives) for an office shall be given to the General Secretary at least a week before the Annual General Meeting.  Notice of intention to propose a person for office shall be given in like manner before any general meeting when a vacancy in that office has arisen or is known to be going to arise at or before the meeting.  The General Secretary shall notify members of any notice of proposal given in accordance with this paragraph in such manner as the Society may direct either generally or specifically or, in the absence of any such direction, as seems appropriate.  If no notice of proposal has been given, a proposal may be made at the meeting.  

Schedule 4

Peals

1. All peals credited to the Society must be rung entirely by ordinary members of the Society.

2. A fee of such amount as may from time to time be determined by the Society shall be payable by each participant in such peals.

3. A record of the Society's peals shall be kept by an ordinary member appointed by the Society for that purpose.  

Schedule 5

Rules

1. Notice of intention to propose an amendment to these rules shall be given to the General Secretary at least a week before the General Meeting at which the proposal is to be made and must contain sufficient detail to identify the purpose and effect of the proposed amendment.  The General Secretary shall notify members of any notice of proposal given in accordance with this paragraph in such manner as the Society may direct either generally or specifically or, in the absence of any such direction, as seems appropriate.

2. A copy of these rules shall be made available on an appropriate website.  Any ordinary member may request the General Secretary to provide a copy of these rules.